Free your time. Focus. Ship faster.
EA & ops partner who kills meeting bloat, cleans comms, and installs simple systems so your team moves without you.
What you’ll get in 2 months
Time back
- Fewer meetings, calmer inbox
- Protected maker time daily
- EA as calendar gatekeeper
Decision clarity
- One source of truth
- Decisions captured & searchable
- Owners, plans, and metrics set
Zero dropped balls
- CRM stages & tags
- Follow-up automation
- Weekly pipeline digest
60-Day Plan
Weeks 1–4 · Quick wins
- Calendar & meetings: rules, agendas, decision notes
- Inbox & Slack: VIP filters, digest, SLAs, DND
- Ops structure: wiki with KRAs/KPIs, decision log, RACI
- Prioritization & Focus: team rules and tools
- Content consistency system for outreach
- Invoicing automation & contributor tracking
- Tooling audit
Weeks 5–8 · Durable systems
- CRM & follow-ups: stages, templates, automations
- Progress & spend: dashboards, data-room checklist
- Hiring & onboarding: briefs, scorecards, loops
- Decision tracking & commitments
- Knowledge base upkeep
- Risk & compliance basics; contracts tracker
- External visibility: PR/brand monitoring, investor/partner updates
Recent results
AGI Collective
Ops Lead / EA
- 30% positive cold-outreach replies
- Hired Senior PM in 6 weeks
- 8 funders reviewed → 4 follow-ups
- First conditional partner secured
Reshim.org
Ops & Community
- Support streamlined: a 3-person team effectively supported 700+ projects
- Response time: ~7d → ~32h
- +30% user-project match rate
- 90-day retention +18%
OpenCV
- Sales support: competitor & buyer research in 3 days
- New buyer segment detected
- Main constraints described
test task for sales support position
StellarTech
- Contractor invoicing automated (GSheets + Apps Script)
- Marketing bootcamp planned (Asana)
- Visual ad-editing tools researched in 1 day (2 options)
test task for Ops Lead role
Askera.ai
- COO hired in 8 weeks
- Knowledge management system set up in 5 days
Focus Sprint
- AI-bot logs team pledges to the accountability board (GPT, Make, Gsheets)
About me
Oksana Kotelnikova - an ops builder and partner to founders & C-suite leaders
- Built and scaled a civic-dialogue NGO from two co-founders to 10 FTE and 25 volunteers. Ran a hub with 300+ events per year. Set up fundraising and donor workflows and managed budgets up to ~$600k.
- Stood up operations for a humanitarian platform supporting 700+ projects, improving volunteer–project matching by 30% and 90-day retention by 18%.
- Shipped an AI + human mediation MVP in four months with 15+ contributors and two engineers.
- Built reusable partner operations for an AI collective VC pilot, led partner research and outreach, and secured the first conditional investment partner.
Claim your free working session
Goal: reclaim 40–60% more focus time in 2 months.
- Fast diagnosis of bottlenecks
- 2–3 priority fixes to use this week
- No obligation
Fit check · 60 seconds
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